Coordinating people who don’t work for you.

The hardest job in coordinating a class, a club, a parish, or a community group is visibility into other people’s commitments. The volunteer who said yes last month and hasn’t replied this week. The parent meant to bring the forms. The coach handling the under-14s who is also taking exams. Nobody you coordinate works for you, and you cannot ask software to enforce on them.

One workspace. Volunteers, parents, players, parishioners, colleagues, invited as magic-link guests, free, no app to install. They see what concerns them. You see who said yes, who said maybe, who has gone quiet. No vocabulary anyone has to learn.

A coordinator template is in the works.

The anchor template for this archetype, term planner for teachers, season setup for coaches, the rhythm a parish or community group runs on, is being written. We refuse to publish template cards that link to nothing, so until the canonical coordinator template lands, you can start with a blank workspace and tag the work the way your group already names it.

Why a workspace beats a WhatsApp group and a paper diary.

• Magic-link guests for everyone you coordinate.

  Three free guests on the free tier. Each one opens the link from a phone, sees only their part of the work, and replies in the workspace, not in five different threads you have to reconcile in your head.

• The roadmap is the parent email.

  Pair this workspace with a public Timeline. Parents and members read the plan at midnight on their phone. No login. No app. No follow-up email asking what was decided last week.

• No project-manager vocabulary.

  Nothing here says sprint or stakeholder. Nothing here asks for a kanban. The empty state is the term, not a wiki you have to fill in before you can begin.

• One bill. Inviting people is always free.

  Add the whole staff, the whole parents’ group, every coach. Same fee. Coordinating more people should not cost you more software.

The honest math.

Solo coordinator: the Free tier covers one workspace and three editing guests, enough for you and two colleagues or one deputy, no card. A school, club, or parish coordinating many strands across sub-teams: Workspace is €12 a month for unlimited workspaces, and inviting the whole staff, the parents’ rep, and every volunteer never moves the price. There is no per-seat surcharge at any size. A one-off, a fundraiser, a show, a season: Event is €79 once and the workspace keeps reading for twelve months after.